SEEKING
We are seeking a highly organized, detail-oriented, and proactive Construction Coordinator to join our Production team and play a critical role in delivering our customers’ Westwind Homes on time and with excellence. This individual will serve as a central point of coordination between Construction Managers, vendors, trades, internal departments, and customers—ensuring seamless communication, accurate scheduling, and proper documentation throughout every phase of construction. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving skills, and takes initiative without heavy supervision. Bilingual communication is essential, along with a solid understanding of construction processes, scheduling systems, and administrative workflows. At Westwind Homes, this role goes beyond coordination—it is an opportunity to embody our core values of care, integrity, servanthood, and excellence by supporting our teams, strengthening vendor relationships, and ultimately helping families achieve the dream of homeownership with confidence and trust.
OUR WORK CULTURE
Mission Statement: WestWind Homes fulfills families' dreams by creating an exceptional home ownership experience with extraordinary customer service. Since 1993 and over two decades, WestWind Homes has been building award-winning homes in vibrant communities. We deliver quality and craftsmanship in every home we build.
Our 7 Beliefs of doing Business Gods Way:
Care: We will strive to demonstrate care for our dedicated employees by creating incentive opportunities for our workforce and investing in their personal, spiritual, and professional growth.
Respect: We value racial, ethnic, and cultural diversity and respect the right of all employees to maintain a personal belief or faith while in turn respecting and adhering to the basic principles and policies that guide our culture.
Integrity: We will seek to “optimize” rather than “maximize” profits by operating under biblical principles; considering customer loyalty, fair and just service and the ability to positively impact our community.
Servanthood: We strive to model a Godly Corporation by serving our customer’s needs as exemplified by the True Servant, Jesus Christ.
Stewardship: We commit to steward the resources entrusted to us without exploiting their sources, producing a fair return for our investors, and returning a tithe to God for their use.
Diligence: We seek to provide the benefits, value, and service our customers want by continually and creatively solving complex production and distribution problems with excellence.
Balance: We Believe in Balance of Work and personal life while maintaining extra-ordinary effectiveness and a 40–50-hour maximum work week.
OBJECTIVES
To facilitate on time delivery of our customer’s new Westwind Home by supporting & coordinating efforts of Trades, Vendors, Engineers, Appraisers, Contract Coordinator, Construction Managers, Production Managers, City Officials, Purchasing Manager, Marketing Manager, & Customers.
JOB DUTIES, RESPONSIBILITIES & AUTHORITIES:
• Assists in the preparation, review, and administration of Trade/Vendor Contractual Agreements & Scopes of Work.
• Collect & organize trade and vendor invoices for Production Manager approval.
• Update job schedules through Scheduling Software by communicating with Construction Managers, Production Managers, Trades & Vendors.
• Assist Trades with navigating Vendor Portals in Westwind Homes’ Software.
• Update Reports as given by Vice President of Production.
• Assist Construction Managers, Trades, Closing Coordinator & Accounting by organizing effort between parties concerning Lead Time, Duration, Capacity, Projected vs. Actual Goals, Scopes of Work & Purchase Orders.
• File in an orderly manner all work orders, contracts, and lien waivers by job for the purpose of maintaining proper legal and historical records.
• All other tasks associated with or pertaining to contracts, work orders, and/or subcontractors.
• Generate all necessary paperwork for new releases including:
o Affidavits with site plans for subcontractors required to obtain city permits.
o Subcontractor assignment sheets completed superintendents.
o Copy work descriptions from master model and generate work orders.
o Copy schedule from master and upon receipt of building permit from city, print hard copy of schedule by date, bar chart and work progress report.
• At job completion, pay all outstanding retainers and mark all work orders.
• Update all excel spreadsheets associated with contracts department.
• Maintain and update all subcontractor files including general liability certificates of insurance, workmen’s compensation, and other federal and state employment records.
• Maintain performance records of the sub-contractors.
• Review Daily Logs from Construction Managers and send to Vendors/Subcontractors reminders about pending items.
• Daily updates with Construction Managers for construction schedules and keep them up to date in Builder Portal.
• Create construction schedules for new jobs once released.
• Create Packages for milestones in Construction.
• Request electrical service for homes in construction.
• Request fill pad and stake out start for each home.
• Create Permit Packs for City to apply for Building Permits and Water Meters.
• Manage & Update Construction Manager’s Calendars in Outlook.
• Receive warranty claims from customers and schedule Construction Managers for warranty assessment.
• Support Construction Managers trade scheduling activities for warranty activities.
• Follow up Customers / Warranty Claims for survey completion & reviews.
• Maintain an accurate warranty database in Westwind Homes warranty software.
• Send & Receive Community Quality Control Score Sheets, keep organized and record scores in tracking report.
• Compare Purchase Orders to Construction Schedules in each Subdivision.
• Work with Marketing Manager on when homes are complete for spec photos
• Work with Contract Coordinator to set final appraisal dates, when to send out builder docs for new sold builds, final surveys, COs, and permits.
• Create Warranty Manuals and Home Orientation Forms for Construction Managers
KNOWLEDGE REQUIREMENTS
• Technical school, college degree or four years of construction experience preferred.
• Attentiveness to detail, ability to prioritize work, make independent judgment, and work without heavy supervision.
• Requirements include basic construction knowledge, clerical/organizational skills, basic bookkeeping knowledge, computer literacy.
• Bilingual required.
PHYSICAL REQUIREMENTS
• Prolonged periods of sitting and computer-based drafting
• Ability to review large-format drawings digitally
• Must be legally authorized to work in the United States
BENEFITS
Health Insurance, Paid Time Off, Dental Insurance, Vision Insurance, 401K
Additional Notes about this Position
Reports to Production Manager / Vice President of Production